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83  Can Maxa mailing labels be printed with MS-WORD?

Yes. First the names must be exported and then they can be merged directly on to mailing labels within Word...
  • Customer list
  • Press 'F' for file
  • Export
  • Select export
  • LABELS.CME
  • Start exporting
  • Call the file whatever you like... (YOURFILE)
  • Save the file to either the C:\MAXA\EXPORT folder or to the A: drive

In MS-Word...

  • Tools
  • Mail merge
  • Main document - Create - Mailing labels - Active window
  • Data source - Get data - Open data source - Text file - (ex: C:\MAXA\EXPORT\YOURFILE.TXT)
  • Main document - Setup - Select Avery 5160 labels (30 per page)
  • Use the 'Insert Merge Field' option to format the label as follows...
    • Company
    • First Last
    • Address
    • City, State Zip
  • Select OK to save the merge field layout.
  • Merge - Merge to new document

With Word 2003 the process is similar but there are a few changes...

  • Tools
  • Letter and mailings…
  • Mail merge
  • Select document type: Labels
  • Next: Starting document
  • Label options: 5160
  • OK
  • Next: Select recipients
  • Browse…
      Local disk c: \ maxa \ export \ yourfilename.txt
  • OK
  • Next: Arrange your labels
  • Address block…
  • Match fields
      First = first , last = last , etc.
      Or…
      First = Joe , last = Smith, etc.
  • OK
  • Update all labels
  • Next: Preview your labels
  • Next: Complete the merge
  • Print

Note: It really helps if the first record of the data that you are exporting has all of the fields filled in (first, last, company, address, city, state, zip). This makes mapping the data much easier.